Every card, evaluation, and training record a construction employer has to track — organized by regulation, with the expiry rules and record fields most checklists get wrong.
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If an inspector or a GC\u2019s prequal team asked for each of these tomorrow, could you produce them?
OSHA Outreach Training Program
29 CFR 1926.503
29 CFR 1910.178(l)
29 CFR 1926.1427, 1926.1404–1430
29 CFR 1926.50, 1926.1153, 1910.120, 1926.1204
The training usually happened. The record is what fails.
Federally correct — and practically misleading. State laws, city rules (some require additional Site Safety Training on top), owner specifications, and GC prequalification routinely impose 5-year currency. The card that never expires can still get a worker turned away at the gate.
1926.503’s certification record needs the employee’s name, the training dates, and the trainer’s identity. Sign-in sheets without a named trainer are the classic failure — the training happened, the record is still invalid.
Forklift evaluations expire quietly — no card in the mail, no state database. If the 3-year evaluation date lives in a binder, operators drift out of compliance one anniversary at a time, and the first notice is often an inspector or an incident investigation.
Cards photographed into text threads, training records at a previous employer, the competent-person letter in someone’s email. When a GC or OSHA asks for the register, "we have it somewhere" costs the same as not having it.
CertTracker watches OSHA cards, forklift evaluations, crane certifications, and first-aid renewals across all your crews — and reminds you at 90, 60, 30, 7, and 1 day out.
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The construction certification questions safety managers ask us most.
Not federally — OSHA’s Outreach cards have no federal expiration. But states, cities, owners, and general contractors frequently require the training to be current within 5 years, and some jurisdictions layer extra requirements (for example, additional site safety training hours in New York City). Track the issue date and apply the strictest rule your work is under.
At least every 3 years under 1910.178(l)(4)(iii) — plus refresher training sooner after an accident, near-miss, observed unsafe operation, or a change in truck or workplace conditions. The certification record must show the operator’s name, training date, evaluation date, and the trainer/evaluator’s identity.
Operator certifications under 1926.1427 run in cycles of up to 5 years from the certifying organization. Separately, the employer must evaluate the operator on the equipment they will actually run and document that evaluation — the card alone is not the whole requirement.
A written certification record for each trained employee containing their name, the dates of training, and the signature or identity of the trainer (1926.503(b)). Keep the most recent record for every worker, and document retraining when it happens.
CertTracker keeps every worker’s cards, evaluations, and training records in one register — OSHA 10/30 issue dates with your company’s renewal rule applied, 3-year forklift evaluation clocks, 5-year crane certification cycles, first-aid renewals — and sends email + SMS reminders at 90, 60, 30, 7, and 1 day out, so a GC audit or an OSHA visit is a printout, not a scramble.
Every worker's certifications current, documented, and producible on demand. Try CertTracker free for 14 days — no credit card.
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